Issue invoices and track payments
smetni is invoicing software for self-employed professionals, businesses and accountants in Bulgaria. Issue invoices, quotes, credit and debit notes using your numbering series, send them with a client portal link, and track paid and overdue amounts.
In every planCompare plans
How it works
From draft to paid invoice.
Fill in the draft
You pick the client and items from the catalogue. Currency and language come from the client record, and totals and VAT are calculated for you.
Issue the document
The form suggests a VAT scenario and rate for each line. On issue, the document takes the next number from the series.
Send it to the client
The client gets an email with a link to the portal, where they see the document and your bank account and download the PDF without signing up.
Record the payment
You record the full payment or part of it and see what is left. On Pro and higher plans, reminders for overdue invoices go out automatically.
What the module includes
Everything for issuing, sending and collecting.
Included in plans
- StarterIncluded
- ProIncluded
- BusinessIncluded
- EnterpriseIncluded
Documents
- Invoices, quotes, credit and debit notes
- An accepted quote turns into a draft invoice in one step
- A note is linked to the invoice it is issued for and states the reason
- Recurring invoices: weekly, monthly, quarterly or yearly (Pro and higher plans)
- Import of invoices issued elsewhere, from PDF or photo, with recognition (Pro and higher plans)
- A catalogue of the goods and services you sell often
Sending and collecting
- Email with copies to other addresses, a subject and a message you review before sending
- A client portal without sign-up: the document, the PDF, your bank account and the client's other documents
- You see when the document was sent and when the client opened it
- Receivables by days overdue: up to 30, 31-60, 61-90 and over 90 days
- Up to 3 reminders after the due date, by default after 3, 7 and 14 days (Pro and higher plans)
- A weekly email with overdue receivables (Business and Enterprise)
Clients, numbering and currencies
- Lookup by EIK (company ID) in the Commercial Register and VAT number check in VIES
- Currency and document language per client
- The number comes from the series on issue, and a cancelled document's number is never reused
- VAT scenario and the legal basis for zero-rating or not charging VAT, printed on the document
- PDF in Bulgarian or English, in one of 17 currencies
- The exchange rate is fixed on issue
Frequently asked questions
Which plan do I need to issue invoices?
You issue invoices on any plan, the free one included, along with quotes, credit and debit notes as PDFs, series and the catalogue. Every paid plan, Starter included, adds sending with a link to the client portal. On Pro and higher plans you get recurring invoices, automatic reminders and import of previously issued documents with recognition. Email history, the weekly overdue report and CSV and XLSX export are in Business and Enterprise.
Can I continue the numbering from my old software?
Yes. When you create a series, you set its starting number, for example the one after the last invoice from your old software. The starting number cannot be changed afterwards. On Pro and higher plans, invoices you have already issued are imported into Sales with their original numbers, without issuing them again.
How do I correct an issued invoice?
It depends on the reason. If the invoice contains an error, for example in the client's details, you cancel it and issue a new one. A credit or debit note is issued when the tax base changes after issue, for example after a discount, returned goods or an additional charge. A cancelled document keeps its number, and that number is never reused.
Does smetni check VAT?
The form suggests a VAT treatment and rate based on your company's and the client's details. It flags lines with a different rate and prints the legal basis for zero-rating or not charging VAT. For a 0% VAT line, you select the legal basis when issuing the document. If your company is not VAT-registered, smetni automatically fills in the basis under Art. 113(9) of the VAT Act. The correct treatment also depends on the type of supply, so you or your accountant review each transaction.
Can the client pay by card in the portal?
No. The portal shows the amount, due date and your bank account, with the invoice number as the payment reference. You record the payment yourself: manually on the document or by reconciling a bank statement in the Bank module (Business and Enterprise).
Does smetni issue till receipts?
No. smetni issues invoices, quotes and notes, but it is not a cash register and does not issue fiscal receipts. When you receive a cash payment and the sale requires a fiscal receipt, issue it from your cash register. You record the payment on the document.
Guides
Detailed instructions, step by step.
- SalesInvoices, quotes, credit and debit notes on every plan, plus recurring documents and imports of issued invoices from Pro.
- Your first invoiceCreate a draft, check the client and amounts, and issue your first document.
- Send and trackSend a document, use the client portal and keep track of outstanding amounts.
- RemindersSet up automatic overdue emails and the weekly report of unpaid invoices.
Related modules
They work with the same documents, clients and payments.
Get started with smetni.app
No lock-in. Cancel at any time in Settings.
Numbering, VAT scenarios and mandatory details under the VAT Act.
Invoice data is stored in data centers within the European Union.
Encryption at rest and in transit.
Backups every day, restorable when needed.