You upload the expense document, smetni fills in the data
You upload supplier invoices, notes and till receipts as PDF, JPG or PNG, up to 100 files at once. smetni fills in the supplier, dates, amounts and VAT, and you compare them with the original and confirm. The module is available on Pro and higher plans.
From ProCompare plans
How it works
Every expense stays linked to its original document.
Upload the documents
You pick or drag up to 100 PDF, JPG or PNG files, up to 10 MB each. If you like, you set one category for all of them, for example Bank fees.
Wait for recognition
smetni reads the supplier, EIK (company ID), number, dates, amounts, VAT and lines. If a document cannot be read, you fill it in by hand.
Review each document
The original sits next to the form, and the fields you need to check are marked. You correct, confirm, skip or reject.
Track the payment
A confirmed expense appears under To pay according to its due date. You record the payment on the expense or from a bank statement in the Bank module (Business and Enterprise).
What the module includes
Supplier documents, from upload to payment.
Included in plans
- StarterNot included
- ProIncluded
- BusinessIncluded
- EnterpriseIncluded
Upload and recognition
- PDF, JPG or PNG, up to 10 MB per file and 100 files at once
- Recognises the supplier, EIK, VAT number, document number and dates, amounts, VAT and lines
- Invoices, credit and debit notes and protocols under Art. 117 of the VAT Act
- One category for the whole batch when the recognised one does not fit
- Automatic confirmation at a 100% confidence score with successful checks, if you turn it on
- Manual entry of an expense when you have no file
Review and control
- The original is always next to the form
- For each document you see a confidence score and which fields to check
- A check that the tax base and VAT add up to the total
- Input VAT credit per document: full, partial (Art. 73 of the VAT Act) or none
- Confirm, reject with an optional reason and send back for review
- Bulk confirm, reject and download of originals
Suppliers and payments
- A list of suppliers with a summary of purchases from each
- To pay in groups: overdue, due within 7 days, later and no due date
- Full or partial payment with method, date and remaining amount
- Mark expenses as paid in bulk
- Expenses in a foreign currency, converted at the rate on the document date
- Employee expense claims and capitalising a purchase as an asset (Business and Enterprise)
Frequently asked questions
Which plan includes Purchases?
Purchases and automatic recognition are available on Pro and higher plans, and Starter covers sales only. Originals use the plan's file storage (30 GB on Pro). Employee expense claims, capitalising assets and matching bank transactions are in Business and Enterprise.
How accurate is the recognition?
Recognition saves typing, but it does not replace checking. For each document smetni shows a confidence score and which fields to check, with the original next to the form. You confirm. If you turn on automatic confirmation, only documents with a confidence score of 100%, no fields flagged as uncertain, a supplier and document number, and matching totals are saved without review. The score is not a guarantee, and errors remain possible.
Which files can I upload?
PDF, JPG and PNG up to 10 MB, up to 100 files at once. Password-protected PDFs are not accepted, and a multi-page PDF can have up to 25 pages. Upload a legible copy of the whole document: a cut-off total or a missing page gives an incomplete result.
How do I work with my accountant?
You upload the documents and leave them for review without confirming them. Your accountant joins the organisation with their own account and the Accountant role and checks them against the originals. The Pro plan includes two users, for example you and your accountant.
Is a confirmed expense marked as paid?
No. Confirming records the document, and you record the payment separately: on the expense or in bulk, for the full amount or part of it. In Business and Enterprise the payment can come from the bank statement, without entering it twice.
What if a document is not recognised?
It stays in the list with empty fields and the original attached, so you can fill it in by hand. You can also enter an expense entirely by hand. A file that is not an invoice or a till receipt, such as a contract or a screenshot, is rejected with an explanation.
Guides
Detailed instructions, step by step.
- PurchasesUpload an expense document, review the recognized details and track what you owe the supplier.
- BankUpload bank statements and reconcile transactions against documents and liabilities.
- VAT and tax ratesReview tax details for the organization, client and document line items.
- Prepare the monthly closeA practical checklist from documents and payments to accounting reports and declarations.
Related modules
They work with the same documents, clients and payments.
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